Please Note: This role requires the ability to work onsite 3 days per week per institution policy.
The annual salary range for this role is $70,000 - $75,000 in San Francisco.
The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation. The Forum engages the foremost political, business, and other leaders of society to shape global, regional and industry agendas.
Through its Centre for Urban Transformation, the Forum advances sustainable urban development and inclusive local economic growth by working with city leaders, businesses, policymakers, and other stakeholders to address critical urban challenges. The Centre collaborates globally to share best practices, develop innovative models, and scale solutions that enhance the liveability and economic vitality of cities across the world. The Centre’s global, multi-disciplinary team has members across Forum offices in Geneva, New York, San Francisco, and Tokyo.
Why we are Recruiting
The World Economic Forum’s Centre for Urban Transformation delivers a range of cutting-edge initiatives and fosters communities comprised of high-level leaders from public and private sector who are committed to urban transformation. This work includes the development and execution of global and regional events, workshops and meetings designed to advance public-private collaboration.
The Coordinator for Operations and Events at the Centre for Urban Transformation is a multifunctional role responsible for supporting the coordination of external and internal events, workshops, meetings, related activities, and the day-to-day team operations and administrative functions necessary to ensure the Centre’s success.
Reporting Lines & Interactions
The Coordinator for Operations and Events role will report to the Communications and Events Lead based in San Francisco, while also receiving guidance from the Head of Strategic Initiatives, based in New York. This role will collaborate across the organization with a broad set of World Economic Forum departments and teams, including the Global Programming Group, Global Communications Group, Hospitality, Business Engagement, Regional Agenda, Centre for the Fourth Industrial Revolution, UpLink, and others.
Events
Core Responsibilities
Support the Centre for Urban Transformation’s delivery of, and participation in, events, including event planning and logistics, participant registration, event communications development and dissemination, budget coordination and budget reconciliation.
Contribute to the planning and coordination of community meetings and workshops, including communications, event promotion and logistics, as needed.
Align and collaborate internally with Centre for Urban Transformation team members, and with other Forum teams and offices to ensure successful delivery of events, key meetings, and workshops.
Support the creation and management of digital content for event promotion and follow-up.
Coordinate with external vendors and partners to ensure seamless event execution.
Monitor and report on event metrics and feedback to help drive continuous improvement.
Operations And Administration
Maintain the Centre’s internal and external meeting and events calendar, including select external activities in coordination with the Lead for Communications and Events and the Head of Strategic Initiatives.
Assist in the development and implementation of new operational processes to improve team efficiency.
Contribute to the development of briefing and other communications materials for internal and external use.
Handle routine external inquiries, demonstrating an understanding of the team’s breadth of work and relevant point of contacts.
Maintain internal databases, knowledge tools, and team records, including onboarding processes for new team members (staff and Fellows).
Provide general administrative support to the Head of the Centre, as needed, including supporting the planning of meetings and ensuring follow up with appropriate parties.
Preferred Requirements And Experience
Bachelor’s degree in a relevant field, graduate degree a plus.
2+ years of experience in coordination, administration, and/or event management related work in a demanding professional environment.
Knowledge of or willingness to learn about urban transformation, climate resiliency, and equity.
Strong written & verbal communication skills, including the ability to communicate confidently with and manage expectations of executives and their staff.
Strong degree of proficiency in Microsoft Office applications (Word, Power Point, Excel). Salesforce/CRM experience is a plus.
Ability to handle multiple tasks and assignments simultaneously.
Responsible, independent, and self-driven with a strong work ethic.
Strong organizational, project management, and time management skills with a high level of attention to detail.
An enthusiasm to collaborate with people from a diverse range of cultures and backgrounds and a flexible team player.
Alignment with and enthusiasm for the Forum’s mission.
Knowledge of languages in addition to English, a plus.
Why Work At The Forum
The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change!
