Are you ready for a new beginning?
We need your talent, knowledge and dedication to better our world with biology.
Our purpose points the way
In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless.
We’re here to better our world with biology.
Join us as our new Facilities Coordinator!
The Facilities Coordinator role is responsible for overseeing the operational and administrative functions of Novonesis Ottawa facilities. This may include managing office space, coordinating maintenance and repairs, ensuring compliance with safety regulations, and handling vendor relationships. The role requires strong organizational skills, attention to detail, and the ability to effectively communicate with internal stakeholders and external service providers.
In this role you’ll make an impact by:
Purchasing:
POs for indirect materials for Maintenance, Ops, Lab, office supplies & IT equipment as needed/requested
Blanket and recurrent service POs for frequent goods/services for Facilities, Maintenance, Ops, and Lab at the beginning of each year
Post goods receipts for ops goods, lab goods, office supplies, and IT equipment
Correcting any price/quantity discrepancies on any purchase orders in SAP/Coupa
Facilities:
Liaising with suppliers regarding service requests (Uniforms, Janitorial, Pest Control, Property Management, Coffee Supplies, Printers)
Performing process confirmation to ensure facilities services are being completed as outlined in agreements
Administration:
Assisting onboarding of new hires, liaising with P&O or hiring manager to ensure all necessary paperwork and training is complete.
Updating lunchroom screen slides with any company, site or community updates
Updating phone lists, headcount lists, org charts, manager on-call schedule & emergency contact list
Assisting with travel and accommodation arrangements for visitors (i.e., letters of invitation for customs, reservations for dinners, etc.)
Creating new training courses in Capture (Quality, GMP, AODA, Enviro, etc.)
Receiving mail, allocate to appropriate recipient
Following up on any outstanding invoices/overdue payments
Sending out site wide communications as needed (instructions, important information, relevant changes, social events, recognitions, etc.)
To succeed you must hold:
1-2 years of administrative experience
High school diploma is required
Associate’s degree or higher is preferred
A self-starter with a problem-solving attitude and a proactive approach to facility management.
Health and safety knowledge
Good communication skills
Strong organizational skills
Proficient in Excel and Word
Location: Ottawa
Application deadline: March 31st, 2025
Expected salary range: $50,000 - $65,000 CAD
Benefits you will enjoy:
Minimum of 3 weeks of vacation plus 12 holidays and 2 weeks of Wellness Time
Dental, Vision & Life insurance
Employee assistance program
Parental leave
Tuition reimbursement
All benefits begin on your first day
Could our purpose be yours? Then apply today!
At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We recommend you not to attach a cover letter to your application. Instead, please include a few sentences in your resume/CV about why you are applying. To ensure a fair recruitment process, please refrain from adding a photo in your resume/CV.
Novonesis is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability, or veteran status.
Want to learn more?
Learn more about Novonesis, our purpose, and your career opportunities at novonesis.com
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